If you’re not thanking the hiring team after the interview, you are breaking a cardinal rule of etiquette that the company may notice. If you’ve made it to the interview process, you’ve beaten out possibly dozens of other candidates. Now it’s you and just a few other people. Trust us when we tell you that the hiring team is looking for anything that will disqualify you from the process. If you forget to send a thank you email after the interview, that failure will set you apart for all the wrong reasons. Here’s how to write the perfect thank you email after the job interview.

Tips on Saying Thanks

The data shows that if you fail to say thank you after an interview, you may not get the job:

  • One study showed one in five hiring teams, and recruiters automatically dismiss a job candidate if they don’t send a follow up thank you.
  • A recent survey showed 80% of HR managers say those after-interview emails help them make the final hiring decision. 

Even worse, another report showed that 57% of job candidates fail to send thank you notes after the interview. This could lead to the loss, ultimately, of the job, so make sure you are always the candidate that sends a great personalized thank you to your interview team. Here’s a good template for what to write:

  • Create a clear, simple subject line.
    • “Thanks for the interview yesterday.”
    • “Appreciated your time yesterday.”
    • “Thank you!”
  • Have a personal greeting to the interviewer. If you met multiple people, send emails to them as well.
  • Open with a thank you. Be as authentic as possible and share that you appreciated the opportunity to meet them and learn more about the company.
  • Reiterate that you’re very interested in the position. Say that you know you’d be the right fit for the role.
  • You can have a line about what you discussed in the interview. What appealed to you about the position? How can your skills help solve the problem discussed in the interview?
  • Let them know you would be happy to provide any additional information.
    • “If you need any additional information to help clarify my candidacy, I would be happy to provide it.”
  • Close with a professional sign off and add your phone number.

Here is a template to help you with your next thank you note.

Subject: Thank you for the interview yesterday

Dear Mr. (Interviewer’s name):

I enjoyed speaking with you yesterday about the Human Resource Manager position at (Name of Company). Thank you for sharing information about your culture and key strategies for the role. As we discussed, my prior experience sounds like a perfect fit to handle the challenges of the job.

If you have any additional questions, please let me know. Thank you again for speaking with me about this exciting position. I’m looking forward to our next steps together.

Best regards,

Your Name and Phone

Preparing for Your Next Interview

IES can help you find your next role. Talk with our team about the kinds of positions available. We’d be happy to take a look at your resume and provide tips on how to nail your next interview. We’re here to help you succeed. Contact our team today.

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