Writing skills are important for almost any job. If you’ve ever received an email that lacks clarity, you know that it can derail a project or throw off a timeline. Even if your job doesn’t require writing as a core skill, you are probably going to use your writing skills nearly every day to communicate with your coworkers. Email, texting, and instant messaging all require writing skills. These are all reasons writing is one of the key skills employers look for.
The Benefits of Strong Writing Skills
Communication is key to any job. Strong writing skills help you get things done without talking by phone or scheduling a meeting. Writing can help you share key points with others efficiently, share ideas, and even bond with your team.
Email is a critical component of most jobs. Being able to craft an intelligent, concise email is a great way to further your career. You can use these tools to update a team on the status of a project. You can email a colleague for more information. Email lets you follow up with the next steps after a meeting—and that’s just a start.
Sales and marketing teams use written communication, but so do clerical teams, administrators, and even warehouse managers. Call center teams are increasingly called upon to take notes during their communication with clients. Even construction supervisors need writing skills to share the status of jobs or communicate with contractors.
However, email is just one example of a communication channel that requires solid writing skills. Some jobs require written reporting or other types of documentation. Doctors make case notes. Store managers document workplace HR violations. The point here is that writing will come up at some point in a job, and you should be prepared to write concisely and not only to do the work but also to illustrate to employers that you have this important skill. How can you strengthen your writing skills? We have some tips..
Tips to Improve Your Writing Skills
If you’ve been tasked with writing something beyond a simple text or email, it can be a little challenging. Here are four tips that will help:
- Start with your research. Do you have all of the information you need to craft the writing? Gather all the information you think you will need before you get started. This will keep you from hitting a writing roadblock later on.
- Plan out what you’re going to say with a written outline. That’s a good place to start for any written material that you’re creating. Work the research into the writing so that you have a solid structure in place. At the end of this process, you will simply need to tie all of the pieces together. See—this wasn’t so bad after all.
- Use a free tool like Grammarly to check spelling and clarity. Grammarly lets you cut and paste your writing into their form online, and it corrects spelling, typos, and other tricks of the English language that will trip you up.
- Just when you think you’re done, go back and read the document one last time. Edit for clarity and conciseness.
We hope these tips will help you understand the importance of writing to your professional career. IES works with candidates like you to find the best employer for your skills and experience. Contact our team—we can help.